This question comes up periodically because there are several places you can “delegate” access in Microsoft Outlook. If you don’t delegate properly in this spot, however, none of the others will work for you.
Not all of these tips will look or work exactly like our OWA but most of them should be very close:
Working with Your Calendar
To open your calendar in Outlook Web App, click Calendar in the Navigation Pane. While you’re viewing your calendar, you can double-click a meeting or appointment to open it. After you open an item, you can view details or make changes. If you double-click a repeating item, for example, a weekly meeting, you can choose to open the occurrence (the meeting only on the day you selected) or the whole series (every meeting). For more information about how to work with repeating items, see Repeating Items.
To display dates that aren’t sequential
- In the Day view, locate the first day in the date selector, and then click it.
- Press CTRL, and then click up to six additional days from any month or year.
Appointments and Meetings
- An appointment is a block of time you mark on your calendar for a specific activity, for example, a lunch appointment, or to set aside time to work on a project. Appointments can be a single occurrence or can be scheduled to repeat, for example, a weekly appointment to prepare a report. Your appointment may be with other people, but will appear only on your calendar.
Create an Appointment Delete an Appointment Modify an Appointment Save an Appointment Open an Appointment Add a Reminder Close an Appointment
- If you want to share an appointment with other people in your organization so that it appears on their calendars in addition to your own, you can Request a Meeting. A meeting is an appointment you share with another person. When you request a meeting, in addition to setting a time and subject, you’ll add a list of attendees to invite. You can also add resources, such as a conference room or projector. If the recipients are in the shared address book, you’ll be able to see their free/busy time. Most recipients will be able to respond to the meeting request by accepting, tentatively accepting, or declining your invitation. Like appointments, meeting requests can be for a single meeting or can be scheduled as repeating meetings.
The Scheduling Assistant Cancel a Meeting Request a Meeting Save a Meeting Modify a Meeting Add or Remove Attendees Open a Meeting Select a Meeting Room Close a Meeting Reply To or Forward a Meeting Request
- Appointments, meetings, and tasks may be one time occurrences or may repeat. A repeating item is one that appears in your calendar or tasks list multiple times, based on settings you control. For example, a meeting can be configured to repeat weekly. A task that has to be performed monthly can be configured to repeat on the first Monday of every month.
If you’ve been granted access to manage another person’s calendar. Here’s how you get there. In the OWA. go to your calendar first, then from the top bar choose Share, Add Calendar:
In the outlook client, the same option is on the toolbar here:
Then type their email address or their name in the to box as shown below and OK
This adds their calendar beneath yours in the list titled People’s Calendars