Calendar management – meeting updates

There has been a question about changing the details of a meeting without sending a follow up email to the participants…

There is not a way to make a change to a MEETING that includes other people without SENDING the updated information to them.  There is no such thing as SAVE on a MEETING.  You can make an APPOINTMENT for yourself and make changes and SAVE them, but that is because it is an APPOINTMENT. The second you add an additional person it becomes a MEETING.

This is by design and the way it is supposed to work, not a flaw.  Details below:

When you create an appointment it involves no one but yourself.  The button at the top left is Save as shown below.

When you invite other people, an appointment becomes a meeting and the Save button becomes Send as shown here.

This is by design and automatically changes that meeting information on the other people’s calendars.  This is NOT a difference in how you access the calendar, it is a difference in the type of calendar event.

In the event that an additional person or person(s) need to be added to an existing meeting or if you get a request for another meeting invite from someone who lost the original, open the meeting and then from the Reply drop down choose forward and email it to them again.


There are more instructions that show this difference here.


BitLocker Drive Encryption and Recovery. Plan ahead!

Some things to know about BitLocker:

If what is going on your encrypted drive is important or valuable to you, take the time to save your BitLocker recovery key when it asks you. You can either print it out (to a PDF would be a good choice if you go the print route) or you can save it to a file in a safe place.  Saving it to a file makes it much easier to unlock the drive if you forget the password.

The file or printout both look similar and they provide two pieces of information.  The

  • Identifier:  This is a string of numbers and letters that uniquely identify your drive (in case you have more than one)
  • Recovery Key:  This is the key to unlock the specific drive that matches the identifier.

It looks like this:


Then if for some reason you have forgotten your password, you can follow these steps to unlock your drive:

  • When you plug in the drive and it asks for your password,
  • choose More Options
  • Then choose Enter Recovery Key
  • Your recovery key goes in the box that appears.  (Not the one with letters.)

Without either the password or a recovery key, you will not unlock the drive so please plan ahead.



Email Notifications

You can change your email notification settings in settings.

Click on the star washer near the top right corner: Then near the bottom of the right hand panel that appears choose the option that say Mail

Now a left hand panel appears.  Expand your choices if necessary until you can see the option that says  Mail\Automatic processing\Message.  click on Message Options:

The three choices here are pretty self explanatory:

Play a sounds when items arrive
Display a notification when a new email message arrives
Empty the Deleted Items folder when I sign out

Turn on the notifications that help you and turn off the ones that don’t.  Dont’ forget to click Save above those choices to keep them.  Clicking the back arrow next to Options at the top of the left column brings you back to your email.  Clicking the star washer again makes the settings disappear.




How to make a link in an email

Making a plain link is easy as all you have to do is type the link and the email program recognizes it for what it is, BUT what if you want to make a link that doesn’t have the same name as the link.

For example, when we say click here, we want you to see and click on the word here and have it take you to somewhere else, like a web page.

No problem at all.  Just type the text you want to have visible and then select it with the mouse, like this:linkhere

Then use the pull down menu to the right of the other formatting to choose the Link icon:


The insert link dialogue pops up.  insertEnter the address of where you would like the email recipient to go when they click on your link.  For example.. to visit the help blog.filledin

Then just hit OK and your link, click here will be complete


FYI-for those who are used to creating links with a keyboard shortcut, they also work here.


Don’t pull out that flash drive yet!

On both PC and Mac computers there is a safe way to may sure you don’t corrupt your data..  PC instructions here from Microsoft:


Safely remove devices from your computer

If you unplug a storage device or removable drive from your computer while it’s transferring or saving information, you might risk losing some information. Windows provides a way to help you safely remove such devices.

Most USB devices can safely be unplugged and removed. When unplugging storage devices, such as USB flash drives or external hard drives, make sure that the computer has finished saving any information to the device before removing it. If the device has a small light that shows when it’s use, wait a few seconds after the light has finished flashing before unplugging it.

If you see the Safely Remove Hardware icon Picture of the Safely Remove Hardware icon in the notification area, at the far right of the taskbar, you can use this as an indication that your devices have finished all operations in progress and are ready to be removed. If you don’t see the Safely Remove Hardware icon, click the Show hidden icons button to display all icons in the notification area.
Picture of the notification area
The notification area, at the far right of the taskbar
To safely remove a certain device, click the Safely Remove Hardware icon Picture of the Safely Remove Hardware icon, and then, in the list of devices, click the device that you want to remove. Windows will display a notification telling you it’s safe to remove the device.

On a Mac, right click the drive and chose eject, OR drag the drive to the trash.  It is in the menu if the drive is selected also, as shown here:




Where are my folders?

Folders you created in the previous version of the outlook web app are still there.  A couple lines below your inbox should be  a link that says More.more

Click on that and it will show your full inbox below with the subfolders inside.

expanded The inbox that you see at the top is only the inbox itself and doesn’t show the subfolders.


Flagging email for follow up

Clicking on the flag at the top of an email flags it of course, but there’s more to it than that.  If you right click the flag you can choose the time period like you see hereflag

and then if you go to your tasks you can see a list of all the items you’ve tagged and when they are due.


Multiple browser tabs versus multiple browser windows

Another quick tip for anyone who didn’t know already.  If you want to separate one the tabs you have open in your browser into a separate window, just grab the tab and pull it out of the browser window and it will make it’s own. This is especially handy for those who have multiple monitors who would like to leave one things open all the time while they do other things in the browser.together



What is the best browser for the new email system

Excellent question.  The official answer is Internet Explorer 11.  Extensive testing however, shows the current Google Chrome works pretty much flawlessly for the email system as well.  Firefox, Safari, and various other browsers have been very poor.

If you have an older PC running Windows XP (or Vista) you are not going to have the best email experience with IE, because your browser is old.  Google chrome will still perform well on most of those systems but not all.

If you don’t have Chrome and would like it you can download it here:, choose download from the top.  As with any download, read the dialogues that appear and uncheck extra junk (like making yahoo your start page, or adding the ask toolbar)



Eppley Email Migration

On Tuesday, February 23rd, 2016, all Eppley faculty, staff and student Outlook email accounts are scheduled to be moved from the UNMC premises to a cloud hosted by Microsoft. The migration is scheduled to start at 1:00 am and complete by 4:00 am.  It should be complete when you come in to work on, February 23rd.  

On Your Desktop:
With the email move to cloud, you will no longer use  to access email from off-campus. You will be able to access email by going to 

On Your Mobile Device:
You will need to delete your current profile (email setup) and set it up again with new information. The information and instructions on how to set up your UNMC Outlook Email on your mobile device can be found at à [Instruction for Mobile] [Video]. 

Off Campus Email access
With the email move to cloud, you will no longer use  to access email from off-campus. There is no need for VPN.  You will be able to access email by going to  

With the move you will

1)      Receive 28 GB of email storage (an increase from the current 2 GB)
2)      Be able to add more than 2 mobile devices (up to 100 devices)
3)      Be able to access email from Office 365

More helpful information:

d. – Video

We also have this printable PDF available with the basics if you would like one.  Thanks