Group Notifications

Here’s how to reduce or eliminate notifications from groups (video below)

In your email, scroll down in the left column until you see the list of groups you are a member of.

Choose a group. Then in the next column, just below the Group name, click the three dots …., and then click Settings

This will open a new pane on the right edge where you can choose when or if you get notifications from this group.

Related post: How to schedule with the group calendar
Related post: How to remove yourself from an Office 365 group

Group Calendars

Reserving a time on shared resources

It’s really the same as any other calendar entry.  You go to the calendar, and double click an empty spot to open the meeting dialogue box. 

  1. On the very top line, choose which calendar you are adding to
  2. Put your name and the floor you’re reserving on the next line. 
  3. Make sure there are NO attendees listed unless you need to let a specific person know about the reservation. Do not include the group ever.
  4. Choose the date and time you are reserving
  5. Choose Save at the top, below the calendar name

Related post: How to manage (reduce) notifications for groups
Related post: How to remove yourself from an Office 365 group

How to turn off the clutter folder

  • Click on the setup (star washer) in the top right on your email
  • Click on mail near the bottom of the side window that opens
  • Find clutter on the left hand size under Mail / Automatic Processing and click on it.
  • Remove the checkmark next to ‘Separate items identified as clutter’ and then click Save.

Calendar management – meeting updates

There has been a question about changing the details of a meeting without sending a follow up email to the participants…

There is not a way to make a change to a MEETING that includes other people without SENDING the updated information to them.  There is no such thing as SAVE on a MEETING.  You can make an APPOINTMENT for yourself and make changes and SAVE them, but that is because it is an APPOINTMENT. The second you add an additional person it becomes a MEETING.

This is by design and the way it is supposed to work, not a flaw.  Details below:

When you create an appointment it involves no one but yourself.  The button at the top left is Save as shown below.

When you invite other people, an appointment becomes a meeting and the Save button becomes Send as shown here.

This is by design and automatically changes that meeting information on the other people’s calendars.  This is NOT a difference in how you access the calendar, it is a difference in the type of calendar event.

In the event that an additional person or person(s) need to be added to an existing meeting or if you get a request for another meeting invite from someone who lost the original, open the meeting and then from the Reply drop down choose forward and email it to them again.


There are more instructions that show this difference here.

How to make a link in an email

Making a plain link is easy as all you have to do is type the link and the email program recognizes it for what it is, BUT what if you want to make a link that doesn’t have the same name as the link.

For example, when we say click here, we want you to see and click on the word here and have it take you to somewhere else, like a web page.

No problem at all.  Just type the text you want to have visible and then select it with the mouse, like this:linkhere

Then use the pull down menu to the right of the other formatting to choose the Link icon:


The insert link dialogue pops up.  insertEnter the address of where you would like the email recipient to go when they click on your link.  For example.. to visit the help blog.filledin

Then just hit OK and your link, click here will be complete


FYI-for those who are used to creating links with a keyboard shortcut, they also work here.

Where are my folders?

Folders you created in the previous version of the outlook web app are still there.  A couple lines below your inbox should be  a link that says More.more

Click on that and it will show your full inbox below with the subfolders inside.

expanded The inbox that you see at the top is only the inbox itself and doesn’t show the subfolders.

Flagging email for follow up

Clicking on the flag at the top of an email flags it of course, but there’s more to it than that.  If you right click the flag you can choose the time period like you see hereflag

and then if you go to your tasks you can see a list of all the items you’ve tagged and when they are due.

Multiple browser tabs versus multiple browser windows

Another quick tip for anyone who didn’t know already.  If you want to separate one the tabs you have open in your browser into a separate window, just grab the tab and pull it out of the browser window and it will make it’s own. This is especially handy for those who have multiple monitors who would like to leave one things open all the time while they do other things in the browser.together


What is the best browser for the new email system

Excellent question.  The official answer is Internet Explorer 11.  Extensive testing however, shows the current Google Chrome works pretty much flawlessly for the email system as well.  Firefox, Safari, and various other browsers have been very poor.

If you have an older PC running Windows XP (or Vista) you are not going to have the best email experience with IE, because your browser is old.  Google chrome will still perform well on most of those systems but not all.

If you don’t have Chrome and would like it you can download it here:, choose download from the top.  As with any download, read the dialogues that appear and uncheck extra junk (like making yahoo your start page, or adding the ask toolbar)


Eppley Email Migration

On Tuesday, February 23rd, 2016, all Eppley faculty, staff and student Outlook email accounts are scheduled to be moved from the UNMC premises to a cloud hosted by Microsoft. The migration is scheduled to start at 1:00 am and complete by 4:00 am.  It should be complete when you come in to work on, February 23rd.  

On Your Desktop:
With the email move to cloud, you will no longer use  to access email from off-campus. You will be able to access email by going to 

On Your Mobile Device:
You will need to delete your current profile (email setup) and set it up again with new information. The information and instructions on how to set up your UNMC Outlook Email on your mobile device can be found at à [Instruction for Mobile] [Video]. 

Off Campus Email access
With the email move to cloud, you will no longer use  to access email from off-campus. There is no need for VPN.  You will be able to access email by going to  

With the move you will

1)      Receive 28 GB of email storage (an increase from the current 2 GB)
2)      Be able to add more than 2 mobile devices (up to 100 devices)
3)      Be able to access email from Office 365

More helpful information:

d. – Video

We also have this printable PDF available with the basics if you would like one.  Thanks